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HIAMFT Board positions

28 May 2023 11:32 AM | Melissa Wilson (Administrator)

Here is a complete description of board positions.  We are currently looking for two positions to fill: 

1. Secretary (non-paid)

2. Administration assistant (paid)

 3.  Maui Island Board Rep

HIAMFT

OFFICERS AND DIRECTORS

POSITION DESCRIPTIONS

The HIAMFT Division Bylaws (Article V, Section 1) state the following regarding the Division Board of Directors:

“The directors shall serve three (3) year terms, staggered so that two (2) directors shall be replaced each year. The Student-Associate Representative shall serve a two (2) year term.”

The HAIMFT Division Bylaws (Article V, Section 2) state the following regarding the Division Board of Directors:

“The Board shall exercise all powers of the Division, except as specifically prohibited by these bylaws and the HIAMFT Bylaws. The Board shall be authorized to adopt and publish such policies, procedures, and rules as may be necessary and consistent with these bylaws and HIAMFT bylaws, and to exercise authority over all Divisional business and funds.”

Officers must reside in the state of Hawaii and be a HIAMFT clinical member in good standing.

County Representative Board Members must reside on the island they represent and be a HIAMFT clinical member in good standing.

Member-at-large Board Members must reside in the state of Hawaii and be a HIAMFT clinical member in good standing.

Student/Associate Board Members must resident in the state of Hawaii and be a HIAMFT student or associate member in good standing.


Board members shall perform the following duties and functions:

Attend all annual and special meetings of the Division and all Board of Directors' meetings.

Actively serve as a participant on a standing committee (e.g. finance, ethics, newsletter, elections,

events, membership, fundraising, etc.)

Maintain responsibility for developing policies and procedures for the association and for ensuring the fiscal health of the organization.

Attend special events sponsored by HIAMFT.

Support HIAMFT legislative issues, including submitting testimony in writing or in person, lobbying on behalf of the association, provide financial support to the PAC.

Position Description for Division President 

The HIAMFT Division Bylaws (Article IV, Section 2) state the following regarding the Division President: 

"The President shall serve a term of two (2) years following a term of two (2) years as President-Elect. The President shall be the Chief Officer of the Division and of the Board and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board. The President also shall serve as a member ex-official with right to vote on all committees except the Elections Committee."

The President shall perform the following duties and functions:

In the role of leader of the Division, the President:

Serves as presiding officer at all meetings of the organization.

Is responsible to the Division's Board of Directors and its members for seeing that the organization's programs and policies reflect the needs and aspirations of the membership.

Provides leadership by assuming responsibility, delegating authority, rendering guidance and counsel, conducting himself or herself in a way that would add prestige, dignity and honor to the office and the organization. 

Must be able to work with individuals and to motivate individuals to get things done. 

Supports and defends the policies, procedures, rules and orders promulgated by the Division's Board of Directors and the HIAMFT Board of Directors.

Promotes interest and active participation in the association by the membership.

Takes steps necessary to implement planned goals and objectives with the approval of the Board of Directors.

Represents the division on the Division Council of Presidents, communicates division interests and concerns with the HIAMFT Board of Directors.

In the role of organizational liaison for the Division, the President: 

Position Description for President-Elect

The HIAMFT Division Bylaws (Article IV, Section 3) state the following regarding the President-Elect:

 "The President-Elect shall serve a term of two (2) years, succeeding to the office of President upon completion of that term. The President-Elect shall serve as the Presiding Officer of the Division and Board during the absence of the President."

The President-Elect shall perform the following duties and functions: 

In the role of leader of the Division, the President-Elect: 

Serves as presiding officer of the organization during absences of the Division President and remains prepared to assume the office of President, if and when vacated. may serve as the organizational spokesperson during the absence or unavailability of the President. 

Position Description for Past President 

The HIAMFT Division Bylaws (Article IV, Section 6) state the following regarding the Past President:

 "The Past President shall serve a term of one (1) year immediately following completion of a term of office as President."

The Past President shall perform the following duties and functions: 

In the role of advisor for the Division, the Past President:

Serves as an advisor to the President to provide for a smooth and effective leadership transition. serves on the Board to provide expertise on issues affecting the organization.

Reviews and evaluates plans and objectives initiated during his/her term as President and reports findings and recommendations to the Organizational Development Subcommittee of the Board of Directors. remains available to consult with future Boards of Directors of the Division, if called upon.

Position Description for Secretary 

The HIAMFT Division Bylaws (Article IV, Section 4) state the following regarding the Secretary: 

"The Secretary shall serve a term of three (3) years. The Secretary shall keep the records of all business meetings of the Division and meetings of the Board, shall direct the distribution of minutes and reports as authorized by these bylaws and by the Board, and shall be responsible for all official correspondence of the Division."

The Secretary shall perform the following duties and functions: 

Maintains all important documents of the organization, past and present, such as the Articles of Incorporation, bylaws, charters, contracts and agreements to which the organization is a party, records of court proceedings and legal actions to which the organization is a party, etc. 

Files all official organizational reports as required by law and with the Divisions' bylaws with the exception of financial reports.

Assists the President in the preparation of the organization's annual report.

Ensures a smooth and complete transition of the organization's records to the duly elected Secretary upon completion of term of office.

Serves as parliamentarian for the Division.

Records minutes of all Board and membership meetings and distributes the minutes to the appropriate individuals.

Prepares all official correspondence of the organization as authorized by the Board and/or the President and maintains appropriate records of all official correspondence, both to and from the Division.

The Secretary also receives and maintains records of committee proceedings and correspondence, organizational publications and any other documents related to the official business of the Division.

Maintains an accurate and current listing of all members of the organization and of all AAMFT Approved Supervisors and supervisors-in-training within the Division. 

Coordinates all official communications with members, especially regarding non-election ballots (dues votes, bylaws changes, etc.)

Position Description for Treasurer

The HIAMFT Division Bylaws (Article IV, Section 5) state the following regarding the Treasurer: 

"The Treasurer shall serve a term of three (3) years. The Treasurer shall be the Chairperson of the Finance Committee, shall oversee the management of funds for duly authorized purposes of the Division, shall prepare the annual budget, and shall present periodic financial reports to the Board and an annual report to the membership."

The Treasurer shall perform the following duties and functions:

Manages organizational funds in accordance with policies and procedures established by the Board and with all applicable legal requirements. 

Offers plans for appropriate uses of organizational funds, such as investments and reserves, and raises concerns regarding possible uses of organizational funds which may be inappropriate, include significant risk or otherwise may cause harm to the Division.

Files all reports related to the organization's finances as required by law, the central organization and the Division's bylaws. 

Submits end of year financial statement to central office in order to receive quarterly dues disbursements.

Presents periodic financial reports to the Board and reports on any and all important matters which could affect the organization's finances.

Presents an annual financial report and budget to the organization's members for their review and approval during the annual meeting of the Division.

Makes preparations for an external audit of the Division's finances at the end of each fiscal year and presents the findings of the audit to the Board and to the Finance Committee.

Ensures a smooth and complete transition of the organization's finances and financial records to the duly elected Treasurer upon completion of term of office. 

With the Budget Subcommittee of the Finance Committee, directs the preparation of the annual budget with committee chairs and other individuals within the organization with budgetary responsibilities.

On behalf of the Finance Committee, recommends appropriate policies, procedures and proposals related to the management of organizational funds to the Board.

Maintains all records related to the finances of the organization, past and present.

Works with the external auditor to ensure a proper review of the organization's finances and cooperates with the Auditing Subcommittee of the Finance Committee during its review of the organization's finances. 

Exercises reasonable judgment and care in managing the organization's finances.

Reports to the Board of Directors any inconsistencies and/or concerns related to expenses submitted for payment and recommends appropriate action by the Board.



 

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